Exit and restart the software after making a change to the system label printer.
Design the label before printing as follows;
- In the Labels/Signs menu option choose Store/Customer Labels.
- First, click on the design (Label Batch Name) that you wish to edit.
To create a New design, simply
- Click on the 'New' button.
- Type in a new 'Label Design Name' in the Box provided at the top of the form.
- Click on the Save Button on the right of the Label Design Name box.
- Click on the 'Designer' Tab Option that appears to see the label design form.
- Decide on the label format and choose accordingly (e.g. 3x8, 2x5 etc.) from the drop down boxes under the 'Label Type' option.
- For example selecting 3 x 3 will print 3 labels across the page and 8 labels down on a 8.5 x 11 page..
Click on the 'Load Default' button and a default setup for that Label will show up in the Label 'Design' box.
The Design Box is a scaled version of how the Label will look on the page.
The design is saved when you click on the 'Save Design' button.
Clicking on the 'Save Default' button will save the design as the default design for future use.
The design box has a total of 11 Green selection boxes in it.
Each selection box represents a field, or a combination of fields for each item in the Batch.
(Not all selections are shown.)
To make a box active for design purposes, click on it once.
- The box will turn yellow indicating it is the current selection.
- The name of the selection box and it's 'Show Boxes' check box is selected on the
right of the window.
Moving and Sizing Text Box Selections.
To MOVE a Text Box around inside the Design Box Left click and drag the mouse.
Note the Text Box cannot be moved further than the edge of the design box.
To SIZE a Text box, Right click and drag the mouse until the box reaches its desired size.
Note the Text Box cannot be any bigger than the Design box.
Once a box is sized and positioned, it's font attributes can be set.
To position text inside the box choose from the 'Left', 'Center' and 'Right' options from the 'Justify' box.
To choose a font for the box click on any Name from the list of Fonts in the Window. (Arial, Courier etc)
To Size a font, click on any of the sizes (8, 10, 12 etc).
To set the font Style - Choose from 'Italic' or 'Bold' from the 'Style' box.
If you do not need a particular selection box on the label, make it invisible by taking the check mark (Right of the Window) off it's 'Show' check box in the list. (click on the check box).
You will see the 'Show' check box also turn yellow as boxes are chosen on the Design part.
The Description Box cannot be removed from the label. (Every Label has to have a Description!)
Finally the 'Try Text' text box allows scratch trial text entries in any box for 'what if'-ing' during the design process.
Label Fields Description -
- Description - Shows the Label Description of the Item. Shelf B/C - has the Vendor code of the Item. This would show a barcode in enabled applications.
- Case - Shows the Case Multiple for that Item (for re-Ordering information)
- Barcode B/C - Will show the scanning UPC or EAN barcode for enabled applications. A 'valid' barcode is either 6 / 10 digits for a UPC code OR 7 / 12 digits for an EAN code. If the number is not 6,7,10 or 12 digits long, the Numeric PLU code is shown.
- Info - Shows whatever is in the 'Label Info' field of an item PLUS whatever is typed into the 'Info Prefix' text box on this screen. e.g. Wines may have a '1 or 0 etc ' in the Label Info field and the word 'Sweetness' in the 'Info Prefix' text. The Info Prefix is saved for each batch.
- Unit Price - e.g. If the Price is $5.00 and the size/measure fields have 500 ML
in them then the unit price will show '1c (Cent sign or Dollar sign is used depending
on price) per ML' etc.
Size - Whatever is in the Size/Measure fields of the item is shown here (e.g. 500 ML) - Tax/Deposit - Combines Tax and Deposit information if the Flags are set for that
item.
The Deposit description is set in the Deposit Table Setup. - Price - Shows the Retail Price of the Item. If it is below a dollar the cents sign is used automatically. If the price multiple is set above 1 then the box will show that e.g 3 FOR $1.98. If the Measure is set to KG and the scale flag is set the the Item will show the price e.g $1.99 PER Lb while the Unit Price box will show the price e.g. $4.28 PER KG
- Shelf 123, Barcode123 - Shows the Numeric Vendor or Barcode. The vendor code can be alpha-numeric also.
Further 'Print Options' are part of the Design and shown on the 'Items Print' Tab Option - This Tab only appears if there are items to print in the Batch.
Previewing individual labels can be done by clicking on the record in the batch details from the Item 'Print' Tab option, and selecting the 'Show Items In Designer' option before clicking on the Design Tab option.
- Info Prefix - Whatever is typed into this box will show on the label in the Info Box, preceeding any information in the 'Label Info' field in for any Inventory Item.
- Show Field Description in Info - If this box is checked, a Drop Down box will appear
instead of the Info Prefix entry. - The options in the Drop Down box are all options
that can show in the 'Info' text box in the Label.
For instance, if an Item has a specific comment attached to it in Inventory Maintenance, then choosing the 'Comment' drop down selection will show the contents of that field for each item on the label. - No Tax Message on Print - Normally the Deposit/Tax box shows deposit and tax details for each item. To constrain the contents of this box to the deposit value only then check this box.
- Alpha Sort - Sorts labels by description rather than Entry order.
- Show Last Received Date in Info - Shows the date received in the Info section of the label.
- Add Cost Coding - Prints and masks the cost according to a simple cipher entered when the option is choosen.